Information about Professional Conduct, Evaluations and Appeals is contained in detail in the College of Medicine Student Information Guide and is a key resource for students in this area. As well, listed are a number of documents that outline expectations with regard to Professionalism, Student Academic and Non-Academic conduct, and Appeals Processes.

If you have questions about any of the expectations, processes or procedures contained in these documents, please come and talk to us at Student & Resident Affairs. We will do our best to assist you.

Breach of Professionalism Policies & Procedures (M.D. Program, College of Medicine

Regulations on Student Academic Misconduct (U of S, University Council)

Procedures for Student Appeals in Academic Matters (U of S, University Council)

Standard for Student Conduct in Non-Academic Matters and Procedures for Resolution of Complaints and Appeals (U of S, University Senate)

Chart of Student Appeal Process

Brief overview of information about:

•    Appealing an academic assessment of coursework including exams

•    Appealing decisions about promotion and graduation

1.    Dissatisfied with Evaluation of Academic Coursework including Midterm and Final Exams

•    Informally consult with the appropriate instructor and/or phase chair and/or department head within 30 days of receiving your mark.

•    If still dissatisfied, request a formal re-assessment by filling out the “Request for and Report of Re-assessment Form” and forwarding to the Assistant Dean, Medical Education. A $20 fee is payable to the Undergraduate Medical Office with the request. If your grade is changed substantially as a result of the re-assessment, the fee will be refunded.

•    Results of the Re-assessment are final and no further appeal is available subject to the grounds specified below:

o    Failure to follow procedural regulations of the College of Medicine dealing with the assessment of students’ academic work or performance or administrative decisions and the application of regulations governing program or degree requirements

o    Differential treatment compared to other students in the course or program, where the alleged differential treatment affected assessment of the student’s academic work or performance

o    Alleged discrimination or harassment as set out in the university’s Policy on Discrimination and Harassment Prevention and associated procedures, where the alleged discrimination or harassment affected assessment of the student’s academic work or performance

o    Failure to implement the approved policy or procedures of the University concerning accommodation of students with disabilities, where the alleged failure affected assessment of the student’s academic work or performance

2.    Appeals of Decisions about Promotion and Graduation

•    Student will be notified of unfavorable recommendation for promotion/graduation by the appropriate phase committee.

•    Student has the right to appeal to the Undergraduate Education Committee (UEC) by notifying the Chairman of the Committee 24 hours in advance of the committee meeting, of their intent to make a presentation in person, in writing, or both.

•    Subsequent appeal can be made to the Academic Appeals Committee by notifying the Dean in writing with reasons for appealing within 30 days of the UGME committee meeting. In addition to the written submission, the student may appear in person before the Academic Appeals committee.

•    The decision of the Academic Appeals Committee is final and no further appeal is available subject to the grounds specified below:

o    Failure to follow procedural regulations of the College of Medicine dealing with the assessment of students’ academic work or performance or administrative decisions and the application of regulations governing program or degree requirements

o    Differential treatment compared to other students in the course or program, where the alleged differential treatment affected assessment of the student’s academic work or performance

o    Alleged discrimination or harassment as set out in the university’s Policy on Discrimination and Harassment Prevention and associated procedures, where the alleged discrimination or harassment affected assessment of the student’s academic work or performance

o    Failure to implement the approved policy or procedures of the University concerning accommodation of students with disabilities, where the alleged failure affected assessment of the student’s academic work or performance

The Student and Resident Affairs Office can also assist students in exploring how to handle Breach of Professionalism issues. In the case of a formal allegation and investigation of unprofessional conduct. Student Affairs can be available to accompany the student through the hearing and/or appeal process.